Administrative Coordinator

We are looking for a detail-oriented and organized professional to support our Sales and Engineering teams in managing inquiries, tenders, and departmental processes.

This role requires strong coordination skills, data accuracy, and effective communication to ensure seamless workflow and reporting.

Key Responsibilities:Receive and categorize inquiries from the Sales Department based on type, due date, and market segment.Collect, verify, and validate data from multiple stakeholders to ensure completeness and accuracy of offers and tenders.Serve as the single point of contact with Sales/Front Office for updates, rescheduling, and customer requirements.Prepare and update technical guarantee tables for tenders under the supervision of study engineers.Handle data entry and maintain study pipeline records in SAP Cloud (SAC) for transparency and accurate reporting.Compare and validate offers to prevent duplication and ensure consistency.Maintain and update documentation, templates, and quality control records.Support office and departmental activities, including follow-up on reports, correspondence, and supplies.

Bachelor’s degree in Business Administration or a related field.Advanced proficiency in Microsoft Excel, including data management, reporting, and dashboard creation.Excellent ability to manage and follow up on emails and correspondence with Sales and internal teams.Strong communication skills to ensure effective coordination with different stakeholders.High level of attention to detail, accuracy, and accountability in task ownership.