Administration Section Head

Operations Management:Supervise and manage daily administrative activities, including office management, facilities maintenance, supplies, and workspace arrangements.Supervise housekeeping, security, reception, and general services teams.Coordinate with building management and vendors for facility issues.Ensure office supplies are available and well stocked for all departments.Maintain inventory for pantry and cleaning supplies.Select and manage vendors for services like cleaning, catering, security, stationery, etc.Evaluate vendor performance and service level agreements.Create and follow up purchase requests using the Oracle system and track the process until items are received.Fleet & Vehicle ManagementManage the process of acquiring new vehicles, including registration, licensing, and insurance.Ensure timely renewal of vehicle licenses and compliance with regulations.Oversee maintenance schedules, repairs, and vehicle utilization records.Travel & LogisticsManage travel bookings, accommodations, and logistics for staff and executives.Oversee company transportation (fleet, drivers, vehicle licensing and maintenance).Employees Support:Oversee administrative aspects of HR functions, such as employee records management, and benefits administration.Support employees onboarding, and training facilities.Financial Administration:Manage administrative budgets, expenses, and financial records.Coordinate with finance department for invoicing, billing, and expense reimbursements.Vendor and Contract Management:Liaise with external vendors, contractors, and service providers.Negotiate contracts, monitor service delivery, and ensure compliance with agreements.Regulatory and Compliance:Develop and implement administrative policies, procedures, and guidelines.Ensure compliance with regulatory requirements, including labor laws, health, and safety regulations.Event Planning and Coordination:Organize and manage company events, meetings, and conferences.Coordinate logistics, catering, and guest arrangements as needed.Executive Support:Provide administrative support to senior management, including scheduling meetings, managing correspondence, and preparing reports

• Bachelor’s degree in business administration or related degrees
• Minimum of 7 to 10 years of progressive experience in administration.
• Experience in fleet management.
• Exceptional leadership and team management skills.
• Excellent communication and interpersonal skills.
• Strategic thinking and operational planning.
• High attention to detail and organizational discipline.