Office Engineer

1.

Filing & Archive System

–     Own the OneDrive filing structure for all company proposals, tenders, and project documentation.

–     Maintain the hardcopy archive for all proposals and project docs, physical filing, indexing, and retrieval.

–     Enforce UFTRA naming conventions on every file that enters the archive (digital or physical).

–     Maintain the master index of proposals and projects, cross-referenced between OneDrive and hardcopy.

–     Always keep both digital and physical archives audit-ready.

2.

Technical Design & Documentation

–     Produce engineering drawings, schematics, and technical calculations for projects and proposals.

–     Ensure design compliance with IEC, EEHC and client specifications.

–     Prepare revised drawings when project conditions change; issue As-Built drawings for handover.

3.

Proposal & Tender Preparation

–     Write the technical sections of proposals and tenders including methodology, scope, and work plans.

–     Build compliance matrix mapping every client requirement to the proposed solution.

–     Coordinate submission packages including technical, commercial, and attachments.

4. BOM & BOQ Preparation

–     Prepare accurate Bills of Materials (BOM) for every technical proposal and project.

–     Prepare Bills of Quantities (BOQ) and quantity take-offs where the tender format requires.

–     Reconcile delivered items back to the original BOM after project completion.

5. RFQ Preparation & Supplier Technical Evaluation

–     Write RFQs with clear, complete, and accurate technical specifications.

–     Evaluate supplier technical responses for compliance, quality, and alignment with design.

–     Recommend technically compliant suppliers to Procurement for commercial negotiation.

6.

Quotation Pricing Support

–     Feed accurate technical cost inputs to the commercial team so quotations are grounded in real specs.

–     Flag technical risks that could change the price during execution.

7.

Cross-Project Standards & Templates

–     Build and maintain UFTRA's internal library of technical specs, standard drawings, and template BOMs.

–     Develop standard clauses for recurring tender types.

–     Continuously improve reusability.

8.

SolidWorks Sheet Metal Enclosure Design

–      Designing metal enclosures and structural assemblies for CNC laser machines using SolidWorks.

–      Experience should include 3D modeling, sheet metal design, fabrication drawings, flat-pattern development, and manufacturable assembly design.