Administrative Assistant

RiseUP Group is hiring on behalf of its leading multinational client: Job Description:Administrative Assistant – Technical Vendor Management (Design & Construction)Provide administrative and operational support to the Technical Vendor Management team, ensuring the effective coordination, tracking and reporting of vendor performance management activities across Design & Construction.

The role supports the maintenance of dashboards, trackers, vendor assessments and reporting processes, contributing to data accuracy and timely decision-making.

Technical Assessment needed: Yes Expected deliverables:- Coordinate the distribution and follow-up of vendor performance evaluations across Design & Construction.- Monitor evaluation completion rates and proactively follow up with stakeholders to ensure timely responses.- Escalate overdue or missing evaluations in accordance with the defined governance process.- Maintain and update Technical Vendor Management trackers and dashboards, ensuring data accuracy and consistency.- Consolidate and validate vendor performance information received from different Business Units.- Support periodic reporting by identifying data gaps, inconsistencies and overdue actions.- Assist in maintaining documentation, records and reporting repositories.- Provide general administrative support to the Technical Vendor Management team as required.

Required qualifications/certifications:- Good organizational and coordination skills.- Strong attention to detail and data accuracy.- Ability to manage multiple trackers and priorities simultaneously.- Good written and verbal communication skills in English.- Proactive attitude with the ability to work independently and follow up with multiple stakeholders.- Previous administrative or project coordination experience is desirable.

Software / programs / tools: Microsoft Excel (advanced preferred)

Microsoft Office Suite (Outlook, Word, PowerPoint)

SmartsheetBasic knowledge of AI tools (e.g.

Amazon Q / generative AI tools)

SharePoint Required Years of Experience: 4 Travel is required for this role: No