CEO Personal Assistant

Manage and optimize a complex, multi-organizational calendar using Outlook Calendar.Schedule meetings, resolve conflicts, and ensure the executive's time is allocated efficiently.Prepare daily summary reports, including a Morning Plan detailing today's schedule, pending tasks, and follow-ups, and an Evening Review summarizing completed items and previewing the next day.Assign tasks to team members, capturing clear descriptions, assignees, due dates, and priorities.Track task progress and follow up on pending or overdue items proactively.Maintain an organized task database to ensure nothing falls through the cracks.Support the CEO's personal branding activities, including coordinating content, managing professional presence, and following up on branding initiatives.Utilize AI-powered tools to enhance productivity, automate routine tasks, conduct research, and improve executive support processes.Monitor, organize, and manage business emails via Outlook, ensuring timely responses to critical communications.Draft, review, and send emails on behalf of the executive, maintaining a professional and appropriate tone.

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.
• Fluent in English (spoken and written) with the ability to communicate professionally with clients, partners, and stakeholders.
• Excellent written and verbal communication skills in both English and Arabic.
• Strong experience in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities across different business entities.
• Experience in task tracking, follow-up, and ensuring accountability across teams.
• Familiarity with Personal Branding strategies, including content coordination, profile management, and supporting executive visibility across professional platforms.
• Strong understanding of Artificial Intelligence tools and productivity solutions, with the ability to leverage AI to improve efficiency, research, content creation, and administrative workflows.
• Ability to conduct research and prepare professional reports, articles, presentations, and executive summaries.
• High level of discretion and confidentiality when handling sensitive business and personal information.
• Proactive, resourceful, and capable of anticipating executive needs with minimal supervision.
• Male candidates are preferred.
• High level of flexibility and responsiveness, including availability outside standard working hours when required to support executive priorities.