Administrative Coordinator

Manage and follow up on all official correspondence to ensure timely completion and compliance Review documents for accuracy, completeness, and required approvals before submission Coordinate and track procurement and inspection activities from initiation to closureAlign delivered items with approved orders and resolve any discrepancies Monitor and drive end-to-end workflow across departments to avoid delays Act as a central coordination point between operations, sales, supply chain, and finance Record, track, and update all tasks on Odoo with full visibility Ensure all tasks are properly closed only after verification of completionPrepare operational reports and monitor stock levels, highlighting risks proactivelyFollow up on maintenance, installations, and operational issues until resolutionTrack collections, financial approvals, and payment status in coordination with financePrepare internal communications, reports, and official letters as neededMaintain organized documentation and efficient internal information flowExecute management requests and support cross-functional initiatives with high follow-up discipline

Bachelor’s Degree in Business Administration, Commerce, or related field

• 1–3 years of experience in administrative coordination, marketing support, or operations
• Experience with ERP systems (Odoo preferred)
• Strong organizational and multitasking skillsCore Competencies
• Process-oriented mindset
• Strong coordination and follow-up discipline
• High attention to detail and accuracy
• Problem-solving and task ownership
• Effective communication and documentation skillsSystems & Tools
• ERP System: Odoo (or equivalent)
• Microsoft Excel (reporting and tracking)
• Email and document management tools